GES Management Information System (GESMIS) Portal Lunched
The Ghana Education Service (GES) has launched a comprehensive online platform designed to streamline and manage all aspects of the service’s operations. This new system, called the Ghana Education Service Management Information System (GESMIS), is focused on efficiently collecting, organizing, and storing data for both teaching and non-teaching personnel within the service.
In an exclusive interview with the Daily Graphic, Dr. Eric Nkansah, the Director-General of GES, explained that the portal will also manage information for learners from kindergarten through senior high school, covering the entire pre-tertiary education sector.
Key Features on the GESMIS Portal
The GESMIS portal encompasses a wide range of data, including details of all pre-tertiary institutions, learners, and GES staff, as well as information on classroom infrastructure, furniture, student progress, and teacher performance.
Among the portal’s standout features is a ticketing system to address salary-related issues for staff, ensuring that such concerns are handled efficiently. Additionally, the portal incorporates a QR code system that allows users to authenticate official GES documents, adding an extra layer of security and credibility.
Another significant aspect of the portal is its student information section, which allows both students and their parents to easily access academic results and progress reports online.
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To facilitate seamless access, each GES staff member has been assigned a unique personal identification number. This ID grants them access to the portal, where all relevant information about the service and personnel is stored and made available for use.
“This management information system will capture all the information on our employees, right from the date you are employed to the date you exit. So, it is important that we have accurate, up-to-date data at all times for scientific decision-making,” Dr Nkansah said.
Developed locally, he said the portal would be used for recruitment, transfers and, promotions, among others.
“In there, you will know the dates that you retire, how many years you have left for retirement, your rules, all the ranks that you have crossed and how many years to your next promotion, when you are due for it, everything about yourself is there,” he added.
The GES Director-General explained that with the portal, the service would no longer deploy any third-party platform for such exercises as it used to do, adding that it would save the service the huge amount of money used for the payment of such services.
Dr Nkansah said the GES had deployed the portal as a pilot to conduct promotions this year “and it was seamless,” adding that if the service were to use the third-party for its promotions, “each text message that we sent, we were going to pay GH¢10 per person that we were going to be promoted.”
“Now, imagine that we are talking about 60,000 employees. If each one of them was to pay GH¢10, or we were to pay on their behalf, that’s over GH¢600,000. But we did this for them for free, it didn’t come at any extra cost; all we did was just to transmit the information through their profiles and in one second, everybody got theirs around the entire country,” the GES Director-General said.
Dr Nkansah further explained that once a person became a member of staff, “every other thing that you want to do, you go back to this platform. If you want a transfer, go there”.
He said until the deployment of the portal, anyone that wanted a transfer had to go for an assurance letter, a process he said warranted travelling from long distances from every corner of the country to a destination where they wanted to be transferred to obtain that letter.
“This has been made seamless. You can just sit at Nandom, go online on the phone to put in the application, because every member of staff has a unique login detail. The moment you log in, you have your own profile, just like you have a profile with Facebook or with LinkedIn,” Dr Nkansah added.
Describing the platform as exciting, Dr Nkansah said, “Now it makes it possible for us to do a transfer and that data will reflect in the system immediately. Until now, management unit changes have been a problem”.
The GES DG pointed out that hitherto with transfers from one region to another it took a long time for the person’s details to be ported to their current management units.
Source : adomonline.com